6 Tools That Help Me Have Awesome Productivity

Mark Struczewski
6 min readFeb 3, 2021

I realize you don’t have the time or desire to weed through all the productivity apps to find which ones are worth using and which ones you should steer clear of.

Note: none of the apps mentioned in this article are paying me to write about them. In fact, until this article was posted, they didn’t even know about it. I take your trust very seriously and don’t want to be swayed by developers.

Now, here are my favorite productivity tools as of today.

Fantastical from Flexibits (iOS & Mac only)

I can’t tell you how many calendars I have tried and discarded, but it’s a lot.

Until I discovered Fantastical a few years ago.

As a diehard and unapologetic Apple fanboy, the calendar that comes with the iPhone and Mac is horrible.

Fortunately, Fantastical corrected this problem. Yes, I intentionally wrote the word “problem.”

Let me highlight two differences that mean the most to me.

Default Event Duration

It’s 2021, yet Apple’s calendar still only has a default event length of one hour. If your event is less than or more than this, you have to change it. Every time. Manually.

But with Fantastical, there are presets for 0 minutes, 15 minutes, 30 minutes, 45 minutes, 1 hour, 90 minutes, 2 hours, and 3 hours.

So, if most of your events are, say, 30 minutes, you select that length, and when you create a new event, it’s 30 minutes.

Because I was curious, I reached out to Flexibits (an amazing company) and asked about the zero-minute preset. They replied and said, “We have the 0 minutes duration for if you don’t know how long an event might take or don’t want to have a duration. That way, an event set for 10 am is from 10:00 to 10:00 and doesn’t block any more time in your calendar view.”

Makes sense.

I also told them that I prefer to work in 50-minute increments, but the 45-minute preset was close enough.

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Mark Struczewski

I’m a productivity expert that helps entrepreneurs experience less overwhelm. Get the top 5 productivity tips for free at MisterProductivity.com.